Festival hours:

           Saturday August 23rd. 10 am to 10 pm. ( Music from 1 pm to 9 pm )

           Sunday August 24th. 10 am to 4 pm. ( Kid’s Day 11 am to 4 pm )

Application: Applications are due by July 1st, 2025, along with payment in full.

Any artist not selected to exhibit will receive a notification along with a refund.

Fees: Each application must be accompanied by payment in full though our website. Your spot is not held until payment has cleared.

By paying you agree to all rules listed here within.

1.    Booth Space: Space locations are assigned in advance through are Vendor Liaison, Patty Watson. Please contact her for any special requests. The use of a location is restricted to the artist to whom it is assigned. Only the work of the designated artist(s) may be displayed or sold. All spaces are 12’ wide by 12’ deep. For those that need a wider width then 12’ the purchase of 2 booths is required. Space is only guaranteed for sale from the front of the booth. You are not allowed to move your booth location unless it is authorized by the Festival Vendor Liaison or a Festival Committee Officer.

2.    Security: Security will be provided for both Friday and Saturday nights from 10 pm to 6 am each night.

3.    Setup / Teardown Times: Setup begins on Friday: 2 pm to 8 pm and Saturday 6 am until 9 am. All vehicles must be removed from the Festival Event area by 9 am Saturday and Sunday morning. Teardown begins at 4 pm Sunday. If you are not staying until 4 pm Sunday you may tear down between Saturday from 10 pm to 9 am Sunday. PLEASE DO NOT TEAR DOWN DURING FESTIVAL HOURS.

4.    Electricity: Electrical fees will apply if applicable.

a.    GAS GENERATORS ARE NOT PERMITTED.

b.    Extension cords must be run along the ground.

c.     You must tell us in advance of your electrical needs. There are a limited number of spaces. A fee may apply.

5.    Proof of Insurance: All vendors are responsible for their own liability insurance during the Festival. Neither the Festival committee, City of Bay City or the Arts Center are responsible for the damage, loss, theft, or injury at any time during the festival. If you choose to insure yourself you can either obtain a separate policy or add a “Business Pursuits” addendum to their existing homeowner’s insurance.

Food Vendors: Vendors selling packaged food items must meet the Health Departments exempt status in order to not have a temporary license. Please visit this link to make sure you meet those requirements.

https://www.oregon.gov/oha/ph/healthyenvironments/foodsafety/documents/tempguide.pdf

6.    Parking: Parking with be designated to the Vendor Parking area. Larger vehicles such as RV’s shall use the Vendor Parking area or the streets adjacent to that area. No Parking shall be permitted in the Festival Event area. Yes, you will be asked to move. Parking overnight will be allowed in the Festival zone starting at 10:30 pm but must be removed by 9 am the next morning.